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Greeley, CO - Workplace Partners | Office Furniture Fort Collins
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Greeley, CO

To ensure your business makes informed decisions make sure to create an office furniture purchasing checklist. Below you will find a comprehensive checklist to help guide you through the process:

Office Furniture Purchasing Checklist

  1. Identify Needs and Requirements
  • Number of Employees: Determine how many cubicles vs private offices are needed. Larger companies typically add touchdown workstations.
  • Type of Work: Consider the nature of work. Different jobs have different roles. Therefore, does everyone need the same type of office furniture?  Take into consideration if team members’ job roles include- individual tasks, team projects, client meetings.
  • Space Dimensions: Meet with one of Workplace Partners team members to measure the office space to understand the layout and available area.
  • Work Style: Assess the need for private offices, open workspaces, or a mix. This would be a great time to consider collaborative workplace environments. 
  1. Budget
  • Total Budget: Set a clear budget for the entire furniture purchase. If you need help setting a budget, Workplace Partners is happy to contribute typical office furniture costs. 
  • Breakdown Costs: Allocate funds for different types of furniture (desks, cubicles, conference rooms, chairs, storage).
  • Include Extras:  Take into consideration receiving the office furniture, delivery, and install, costs additional. These costs range from 10% to 30% of the overall furniture purchase price. 
  1. Furniture Types and Features
  • Desks: Height adjustable desk, executive desks, L shaped, U-shaped desks.
  • Chairs: Ergonomic Desk Chairs, task, guest, conference, lobby, training, desk.
  • Storage: Filing cabinets, bookcases, shelving units, storage cabinets.
  • Meeting Rooms: Conference tables, presentation equipment, and seating.
  • Training Rooms: Tables & chairs
  • Cubicles: New and used cubicles
  • Reception Area: Reception desks, guest chairs, and waiting area furniture.
  1. Ergonomics and Comfort
  • Chair Adjustability: Ensure chairs offer lumbar support, adjustable height, and armrests.
  • Desk Height: Check for desks with adjustable heights or consider standing desk options.
  • Lighting: Ensure adequate lighting options for workstations.
  1. Aesthetics and Branding
  • Design and Style: Select office furniture which aligns with the company’s brand and complements it with office decor.
  • Color Scheme: Ensure furniture colors complement the existing office color scheme or select new colors based on new finishes.
  • Material Quality: Our products are built for daily use. Work with one of our designers to have your office furniture match the office ambiance.
  1. Functionality and Flexibility
  • Modular Options: Consider cubicles which can be reconfigured as your company needs change.
  • Storage Solutions: Storage needs have changed as technology has evolved. Think through what kind of storage is needed in today’s workplace environment.
  • Cable Management: Ensure desks and workstations have cable management solutions.
  1. Quality and Durability
  • Material: Choose high-quality materials that offer longevity and easy maintenance.
  • Warranty: Our product warranties range from 5 years to 12 years.
  • Vendor Reputation: Workplace Partners has researched our vendor’s reputation for quality and customer service.
  1. Delivery and Assembly
  • Delivery Timeframe: Upfront communication on furniture lead times will be established before an order is placed. Once the office furniture is ordered our team will work with clients to ensure delivery / install takes place on schedule.
  • Space Preparation: Ensure the office space is ready for the new furniture, including removal of old items if necessary.

By following this checklist, clients streamline the process of purchasing office furniture and ensure that your new setup is functional, stylish, and suited to your needs.

Conclusion

When clients use the office furniture purchasing checklist, they make well-informed decisions that enhance both the functionality and aesthetics for their workspace. Workplace Partners works with our clients to make sure they account for needs, budget, ergonomics, and quality. This will lead to a more productive and comfortable workplace environment.  Well-planned office furniture not only reflects your company’s brand and values but also supports a healthier and more efficient work experience for your team. With careful consideration and thorough planning, your new office space will be optimally equipped to foster productivity and profession.